FREE TOOL
Free Payslip Generator South Africa
Generate professional PDF payslips with company branding, earnings, deductions, PAYE, UIF, and net pay. Free — no sign-up required.
Save Time · Look Professional
Want More Than the Free Tool?
Choose the option that suits you — a reusable template pack, an automated Google Sheet, or your own payroll system built for you. Secure payment via PayFast.
Editable Payslip Template Pack
Excel · Word · PDF — download once, use forever.
R90 once-off
- ✅ Excel — auto-calculates PAYE, UIF & Net Pay
- ✅ Staff list — pick an employee from a dropdown
- ✅ Word — editable fill-in template
- ✅ PDF — fillable form with a reset button
- ✅ Add your own company logo
- ✅ Built on SARS 2024/25–2025/26 tax tables
🔒 Instant download after payment · PayFast
Google Sheets Online Payroll System
Automated with Google Apps Script — works on any device.
R550 once-off
- ✅ One-click payslips — script builds the PDF for you
- ✅ Email payslips to staff straight from the sheet
- ✅ Works on phone, tablet or laptop — nothing to install
- ✅ No Excel licence needed — Google Sheets is free
- ✅ Unlimited employees on a staff tab
- ✅ Auto PAYE, UIF, Gross & Net Pay
- ✅ Auto-saves & backed up in your Google Drive
- ✅ Share access with your bookkeeper
🔒 Link to copy your sheet after payment · PayFast
Custom Web-Based Payroll System (Secure)
Your own online payroll — no more manual payslips.
R2500 once-off
- ✅ Your own secure online payroll system
- ✅ Add unlimited employees
- ✅ Automatic PAYE, UIF & net pay
- ✅ Generate payslips in seconds
- ✅ Store & download all payroll records
- ✅ Built and set up for you by our team
We build & set it up within a few working days.
Not sure which one? Start with the R90 pack to see how the payroll calculations work. When the spreadsheet starts costing you time each month, the R2500 system does the whole job for you — no files to juggle, no formulas to break.
Prefer to chat first? WhatsApp us →
📄 Free Payslip Generator
Generate a professional PDF payslip for your employees. Enter your details once, then create as many payslips as you need.
Why Every Employer Needs to Issue Payslips
Under the Basic Conditions of Employment Act (BCEA), Section 33, every employer in South Africa is legally required to provide employees with a written payslip on each payday. Failure to do so can result in fines and labour disputes.
What Must a Payslip Include?
A compliant South African payslip must contain the following information:
- Employer’s name and address
- Employee’s name and job title
- Period of payment (e.g. 1–31 March 2026)
- Gross salary — basic pay before deductions
- Itemised deductions — PAYE, UIF, pension, medical aid, etc.
- Net pay — the take-home amount after all deductions
- Overtime, bonuses, or allowances (if applicable)
How This Payslip Generator Works
- Enter company details — name, address, registration number
- Enter employee details — name, ID number, job title, pay period
- Add earnings — basic salary, overtime, commission, travel allowance, other
- Add deductions — PAYE (auto-calculate available), UIF, pension fund, medical aid, other
- Download PDF — professional, branded payslip ready to print or email
The generated PDF includes a navy and gold header with your company name, a clear breakdown of earnings and deductions, and a Bekin Consulting watermark in the footer.
Common Payslip Deductions Explained
| Deduction | Rate | Notes |
|---|---|---|
| PAYE | 18%–45% | Based on SARS tax brackets and age rebates |
| UIF | 1% | Capped at R177.12/month |
| Pension / Provident Fund | Varies (typically 7.5%) | Tax-deductible up to 27.5% of remuneration (max R350,000/year) |
| Medical Aid | Varies | Employee’s portion; medical tax credits apply |
| SDL (Skills Development Levy) | 1% | Paid by employer only; not deducted from employee |
Tips for Small Businesses
- Keep records for 5 years — SARS requires payroll records to be retained
- Issue payslips on time — the BCEA requires a payslip with every payment
- Use the auto-calculate PAYE feature — our tool uses the 2025/2026 SARS tax tables so you don’t have to look them up
- Save the PDF — email it to employees and keep a copy for your records
Need a full payroll solution? We can set up SARS employer registration, monthly EMP201 submissions, and IRP5 certificates for your business. Get in touch →
Need Help With Payroll & SARS Compliance?
We handle employer registration, PAYE setup, UIF registration, and monthly EMP201 submissions — so you stay compliant without the hassle.